It’s a busy Fall here at LUXr. The 10-week Residency has kicked off, we’re in full swing working on the Lean UX Bundle MVP, and exchanging inspiration with Shuqiao and Tobi, the fearless Fall interns.
Because we’re a startup, opportunities pop up like whack-a-mole. So how do we take advantage of great ideas? How do we prioritize our work so we are focusing on the right things?
We’re trying two things out, and so far results are good.
The Don’t Forget Board
We have a large cardboard sheet (6′ x 3′) that we call the Don’t Forget board. Anytime we hear, say or encounter something that looks like a good idea, we grab a sticky note and post it up on the board. We can also post articles, names, urls, etc. This keeps the ideas visible until we can address them (or punt them.) In short, it’s an information radiator that shows us what we think is hot. Super-important: put a date on every thing that gets posted!
The best thing about a big sheet of cardboard is that it has limited space. That means it’s gonna fill up. When it fills up, it’s time for us to prioritize and purge. We don’t have a set time to review the stuff on the board…we do it as the board fills up.
Framing Opportunities as Projects
So, how do you frame ideas as a chunk of work that someone can own and move forward? When tossing things up on the Don’t Forget board, I noticed that some of the ideas were projects-in-waiting…pieces of work that we needed done, but that didn’t have enough there-there to move forward.
This need dovetailed with a key part of the Intern program at LUXr: every intern works on 2 things: a LUXr-oriented project and a personal project. The personal project can be anything. The only guidelines are:
- The intern defines, leads and drives the work. The rest of the LUXr team supports the effort.
- The project outcome must be written down, have a date, and be measurable.
- The project needs to be related *somehow* (broad interpretation here) to Lean UX and Lean Startup.
Based on these needs, I needed a way to accomplish both tasks and clear the way for focused work.
Enter the Project Snapshot
The Project Snapshot is a super-simple template that captures just enough info to inform the work on a project. It acts as a guide to help frame “stuff to be done” in a way that someone can take it and run with it.

I reviewed the Don’t Forget board and pulled out ideas to frame as projects. I also captured the butterfly ideas that caught our fancy at some point in the past month. (You know the butterflies: the ideas where everyone says “Yes! We should totally do that!” but then there’s not follow-up.) I wrote up a Project Snapshot for each chunk of work. The result? 12 interesting potential projects.
The Divvy-Up-Work Session
Once we had a set of Project Snapshots completed, we sat down as a group and reviewed them. We divvied them up, delaying or tossing the ones that didn’t have energy or urgency. The result? We each ended up with 1-2 projects. Each project had a measurable outcome, a date, and the roles of support. With the five of us, it took us about an hour, which seemed too long. As we get more used to doing this, I expect we’ll be able to shorten this time to 30 min. max.

The real proof in the pudding is, of course, how many of these projects get done and deliver the results in the timeline expected. But for now, knowing what we’re focusing on NOW, and having a simple way to look at potential work with the snapshot templates has cleared our minds and helped us commit our time to the right things.
Give it a try
Want to try the snapshots for yourself? You can download the entire bundle as a .zip file.
What’s included in the Zip:
Each fileset includes:
- Example of a filled out template
- Type-in template
- Printable blank template
- Extra notes sheet for additional info
The filesets are available in these formats:
- Keynote (Mac) : ProjectSnapshotsTemplateEditable_luxr2011.key
- PowerPoint (Mac/Win) : ProjectSnapshotsTemplateEditable_luxr2011.ppt
- PDF (Mac/Win): ProjectSnapshotsTemplate_luxr2011.pdf
- Download the entire bundle as a .zip file
We’ll continue to work with these and see how they help us focus. I’d love to hear your experiences and thoughts on how they work for you!
Viva Los Proyectos!